Navigating multiple project report status can be frightening. Simple presentation tips with possible tactics can help you sort out. Simplify the task by presenting your facts in such a way that all stakeholders are comfortable with the facts as you share them. This information blog guides you through a progressive path. Here are some easy ways to show project statuses with the help of project report PPT.
Use Consistent Template
A uniform template for all the project status slides helps to keep consistency and digest the information easily. Identify a PowerPoint presentation template that looks professional and serves your company’s branding. But ensure that the template contains the following slides:
- Title Slide: Clearly document the Project name and date.
- Summary slide: This is a snapshot of the status of the project as of date.
- Detail slides: These include the key metrics, progress bars, and milestones.
Employ Infographics
Infographics is an important ingredient in simplifying complex information. Some of the best visual aids include:
Gantt Charts
Gantt charts are really good for illustrating a project timeline. They let the audience take in at a glance when a project is going to start and end, and what the crucial milestones will be within that time.
Fact: 89% of project managers responded that the PMI found the Gantt chart PPT Template as a useful tool for tracking project schedules.
Pie Charts and Bar Graphs
Pie charts: Use them to indicate the distribution of tasks or resources.
Progress metrics: Such as the percentage of tasks completed can be represented through bar graphs.
Stat: 65% of people understand and remember information better when it is represented in the form of bars and charts.
Progress Bars
One of the best advantages of using progress bars is that they provide an instant view of the completion of the project. It is simple and easy on the eye, and therefore, stakeholders can view the progress of the project at one glance through a presentation.
Use Project Status Template to Highlight Keypoint
Milestones are key points in the project timeline. Bringing these out in your presentation will enable stakeholders to understand how far along progress is and what critical dates are coming up.
Milestone Charts
Milestone charts make key achievements and deadlines graphic and easy to see. These charts let you indicate that something has been completed and what needs completion.
Traffic Light Indicators
The traffic light indicators of project health are one of the simplest ways to depict it with green meaning on track.
- Yellow: At risk
- Red: Off track
Establish Dashboards
Dashboards integrate all of the project information into one, centralized view. The presentation allows the monitoring of numerous projects without ever having to leave the dashboard. Interactive dashboards are created using software such as Power BI or Tableau and allow for viewing information about individual projects.
Fact: A study by the Business Application Research Center, found that 55 percent of companies consider using dashboards as very effective in managing projects.
Configurable Dashboards
Ensure dashboards are customizable per project for key and relevant metrics so that a project manager can use the presentation to see the following, depending on his status:
- Budget
- Resource Availability
- Risk Assessment
Summary with Conclusion Slide
Finally, add a summary slide, which summarizes the whole project status and outlines the next action items. This would again confirm the key message and make it clear about what has been said.
Q&A Session
Question and Answer session at the end to clarify any doubts or concerns of stakeholders. This will ensure that each stakeholder is clear about the status of the project and what will happen in the future.
Conclusion
Presenting multiple project statuses requires a mix of consistency and clarity. You may ensure that the presentation is not just informative, but rather attention-grabbing with consistency in key milestones, the use of dashboards and clear action items. This is how the application of the techniques above makes your presentation of project status efficient. Such presentations can be given the proper elements by visiting high authority sites such as SlideEgg. It acts as an add-on to the presentation.
